Federal mobility budget

The federal mobility budget is your stepping stone toward the future of mobility and compliance. It’s time for a structured, fair, and flexible approach.

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What is the federal mobility budget?

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The Federal Mobility Budget (FMB) lets employees swap their company car for a flexible, tax-efficient mobility package, offering smarter, greener choices that fit modern workforce needs.

The budget is based on the cost of a company car to ensure fairness and predictability, so every employee gets a benefit equal to a car’s value, but with the freedom to spend it on a wider range of sustainable options.

This approach keeps mobility management simple, compliant, and future-ready for both employers and employees.

How is the federal mobility budget calculated?

The FMB is calculated for each employee using one of two methods:

  • Actual Cost
    Based on the real, historical total cost of ownership (TCO) of the employee’s previous or entitled company car. This includes all employer costs: leasing or purchase, insurance, maintenance, fuel/electricity, taxes, and non-deductible expenses.
  • Forfaitary (Lump-Sum)
    Uses a fixed formula, typically based on the annual lease or a percentage of the catalogue value, plus a variable component for private and commuting kilometres, multiplied by a standard cost per kilometre.
Our Solution
Accurate and automated budget calculations
Whether you’ve already calculated budgets or need full automation, Vaigo adapts to your setup. Budgets are always accurate and automatically calculated for every employee.
Option A
Upload your own mobility budget
Already have your budget allocations? Just import them into Vaigo, and we automatically handle pro-rata adjustments and monthly distribution at onboarding and offboarding. Everything stays precise and up to date.
Option B
Calculations done for you
Or let us automatically calculate the federal mobility budget for every employee based on role, function, and home-to-work distance, using the advanced Total Cost of Ownership (TCO2) model. Every budget is generated within the official legal framework, with full automation and auditability built in.
Pillar 1
Company car integration

Employees can opt to keep a company car within the Federal Mobility Budget, provided it meets strict sustainability and budget criteria. All associated costs, such as leasing, insurance, maintenance, and fuel or electricity, are deducted directly from the employee’s total mobility budget. This ensures the benefit remains fair, transparent, and fully compliant with legal requirements

Our Solution
Car costs, always in check
All company car costs are tracked and deducted automatically. Empower responsible car choices, support EV adoption, and keep mobility management simple and future-ready.
  • Forfaitary cost
    Apply a fixed, forfaitary car cost for the full year, making budgeting predictable and straightforward.
  • Real lease cost
    Link directly to your lease provider for up-to-date, annualised lease costs, ensuring that actual expenses are always reflected in the mobility budget.
  • Fuel & EV charging
    Integrate with major fuel and charging partners to automatically track and deduct all fuel and EV charging expenses from the employee’s budget.
Pillar 2
Sustainable mobility and housing

Sustainable mobility and housing sit at the heart of the Federal Mobility Budget, giving employees the freedom to use their budget for eco-friendly commuting and living options, like public transport, cycling, shared mobility, or housing near the workplace. This approach is designed to support greener choices, reduce fleet costs, and help organisations meet their environmental and compliance goals, while offering employees real flexibility and value.

Our Solution
Built in expense oversight
Every expense, from rent to bike leases and car rentals, is automatically checked and kept within your company’s policy limits. With full automation across all eligible options, you deliver flexible benefits, maintain oversight, and ensure every transaction is validated and controlled.
All managed in one intuitive platform for a user-friendly experience.
Expense validation
All expenses are automatically validated using AI-based checks and manual reviews, ensuring every claim meets legal and policy requirements.
Mobility ticketing and payment card
Employees can use mobility ticketing options and a Vaigo-issued payment card for real-time transactions, eliminating the need for uploads or reimbursements.
Payroll export
Approved expenses are reimbursed via payroll, fully integrated with the most important HR payroll providers. Full transparancy for the end-user, and full auditability.
Across all eligible mobility options.
  • Housing
    Employees can allocate their budget to rent or mortgage payments within 10 km of their workplace, or if working remotely at least 50% of the time. Vaigo automatically verifies addresses, contracts, and payment proofs, ensuring every transaction is fully compliant with legal requirements
  • Cycling
    Vaigo covers the broadest range of cycling use cases compliant with the Federal Mobility Budget, including purchase, leasing, accessories, and repairs.
  • Public Transport
    Employees pay for public transport and shared mobility across the EU with the Vaigo card—no receipts needed. Other expenses can be uploaded manually and are automatically validated through AI-powered compliance checks.
  • Shared Mobility
    Employees access shared cars, bikes, or rentals using the Vaigo card or auto-captured receipts, no admin needed. AI checks compliance, including 30-day rental rules, and payroll handles reimbursement.
Pillar 3
Cash out

At year-end, unused portion of the Federal Mobility Budget is converted to cash under favourable tax conditions.

Our Solution
No mobility budget left behind
No mobility budget goes unused. Any remaining balance at year-end is automatically tracked, calculated, and paid out, giving employees extra value while your business maintains full compliance and control.
  • Real-Time Budget Tracking
    Every euro of the mobility budget is tracked throughout the year, so employees and employers always know exactly what’s available.
  • Automatic Year-End Processing
    Any remaining balance is calculated and processed automatically, eliminating manual checks and administrative work.
  • Seamless Payroll Integration
    The payout is handled directly through payroll in January, ensuring a smooth, compliant, and timely transfer for every employee.
Why leading enterprises choose Vaigo
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User-friendly features
Increase employees satisfaction
Employees access a single, user-friendly portal and mobile app to manage every aspect of their mobility budget with ease.
  • Effortless submission
    Of receipts 
and supporting documents
  • Seamless payments
    For all mobility, shared and public transport
  • Real-time tracking
    Of reimbursements, directly linked to payroll
  • Sustainable choices
    Easier to 
choose for green commuting
  • Quick registration
    Of bike commutes and eligible trips
  • Live budget overview
    Employees always know where they stand
Enterprise-grade security & privacy

ISO 27001 & SOC 2 certified. All data stays in the EEA. SSO, role-based access, full encryption & audit trails – full compliance. Zero admin, full control.

Frequently Asked Questions