Comprehensive pricing packages for your organisation’s mobility needs. Choose the perfect fit for your team.
Vaigo helps you to implement the full Federal Mobility Budget. From policy generation, TCO calculations and Q&A on all your legal questions, to the set-up and onboarding of the Vaigo platform itself.
Light
€1,000
One-time setup
★ Most Popular
Standard
€2,000
One-time setup
Care-free
On request
One-time setup
Mobility Policy & TCO Calculation
FMB Policy Generator
Access to Vaigo tooling to generate your FMB policy, based on your specific situation, guiding your choices — available in 3 languages (NL, FR, ENG).
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TCO Calculator
Access to Vaigo TCO Calculation engine, to generate TCO calculations per reference car or for real costs.
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FMB Customer contract addendum generator
Generate a compliant FMB customer contract addendum for each employee — available in 3 languages (NL, FR, ENG).
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Q&A Chatbot
Access to Q&A chatbot, trained on the full Federal Mobility Budget legislation and interpretations by the administration, as published on mobiliteitsbudget.be.
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Platform Setup
FMB Pillar 2 & 3 activation
Implementation of pillar 2 (access to all mobility services + automatic housing allowance) and pillar 3 (automatic year-end cash-out).
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FMB Pillar 1 activation
Activation of the pillar 1 module (budget reservation + correction for actual costs).
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Other mobility policies
Set up your company policy and budgets (Commuting, Professional, EV-charging, Cafetariaplan,…)
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Integration Setup
Payroll export activation
Your payroll codes are activated in the Vaigo system (SD Worx, Partena Professional, Acerta, Liantis, Attentia,…). Monthly standard export file.
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Export file in template of HR payroll provider
Payroll export file formatted in the specific template of your HR payroll provider.
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Export automatically pushed to HR payroll provider
Payroll export is automatically pushed to your HR payroll provider — no manual download needed.
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Create users and budgets in Vaigo
Create users and budgets in Vaigo (1 by 1 or via XLS file upload).
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Auto-import users from HR IS systems
Automatic user import from HR IS systems (SD Worx, Acerta, Workday, SAP,…).
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Activate SSO for easy log-in
Single Sign-On activation for seamless employee log-in to the Vaigo platform.
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Leasing provider connection
Automatically connect with your leasing provider or lease car application, to upload all car contracts and related costs automatically into pillar 1.
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Guidance & Support
Personal guidance from Vaigo FMB experts
One of our FMB mobility experts will guide you personally throughout the entire process.
1 hour
4 hours
8 hours
Personal guidance from car fleet expert
Personal guidance from an experienced car fleet expert to support your FMB implementation.
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Optional
1 hour
Personal guidance from HR legal expert
Personal guidance from an HR legal expert to ensure full compliance of your FMB implementation.
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Optional
1 hour
Access to training materials & FAQs
HR staff and employees have full access to online training materials and FAQs.
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HR staff training
After platform configuration, HR staff are invited for customized online training.
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First employee training
After HR training, employees are also invited for customized online training.
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Add-ons
Extra guidance expert hours
€125/hour
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Custom policy work
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Add and integrate company own B2B-vendors
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The HR Hub takes care of all HR admin processes. Vaigo makes sure your FMB policy runs itself — so your HR team can focus on what matters.
Essential
€150/mo
Paid yearly
★ Most Popular
Efficiency+
€250/mo
Paid yearly
Custom
On request
Paid yearly
User & Budget Management
Create & manage FMB budgets
Create, view and modify employee budgets anytime, without extra overhead.
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Pro-rata budget calculation
Automatic pro-rata calculation for employees joining the FMB during the year.
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Real-time budget & expense overview
Track employee budgets and expenses in real-time.
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Number of user groups
Design mobility rules that fit how your organisation really works.
1
Up to 2
Up to 5
Single Sign-On (SSO)
No extra passwords. Let employees log in via your existing company system.
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Auto end-of-contract settlement
End of contract? We handle the complete FMB settlement!
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Bulk user upload
Save time by uploading a file to create multiple users at once.
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Approval & Payroll
AI expense control & approval
Use your time for what really matters – let us handle expense verification!
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Housing: zero admin, auto payout
Housing within FMB: the holy grail for many employees. Zero admin for HR, automatic payout. Vaigo validates and checks full compliance of employee request and uploaded documents.
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Monthly auto payroll export
A standard payroll file is automatically prepared monthly.
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Payroll export aligned with your payroll provider
Payroll processing without any work on your side! Export customized for your provider.
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Extra Vaigo compliance check for >€100 expenses
All expenses above a certain threshold are manually reviewed by a Vaigo expert. Fully included in package, no extra costs.
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Auto HR sample generation
Like to stay in touch with employee expenses? We prepare monthly samples for your HR team.
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Policy Management
ISO 27001 certified
Our processes are ISO 27001 certified for maximum security.
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Budget neutral
The access fee is settled within the employee budget – costs you nothing as employer!
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Complete audit trail
All budget changes, expenses and approvals are automatically tracked. Ready for audit anytime!
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HR admin licences
Number of HR staff with access to the HR hub. Think about backups during holidays.
2
5
7
Always up to date, forever compliant
Many regulatory changes expected. We keep you compliant automatically.
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Auto contract addenda + e-signature
No manual paperwork – digital signing of contract addenda with e-signature.
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Rollout to all employees
Centralise all mobility processes and administration in one platform.
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Mobility Management
Mobile app
Track budget, upload expenses, activate payment card and buy tickets – all in one app.
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Web platform
All insights in one place: manage users, track budgets and analyse expenses.
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Custom service management
Determine which pillars and services are available to your employees.
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Auto bicycle allowance payout
Say goodbye to Excel and separate systems. Automatic registration and payout.
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Auto work-from-home validation
Say goodbye to Excel and separate systems. Automatic registration and payout.
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Payment Options
Auto expense reimbursement
After uploading payment proof, employee is automatically reimbursed via next salary.
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Vaigo payment card
Manage your employees’ payment cards in the Vaigo platform.
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In-app ticketing
Buy NMBS tickets directly in the app. Amount deducted from FMB.
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B2B-contracts
Let Vaigo manage your public transport & fuel/EV-charging B2B-contracts and include these costs in the mobility budgets (eg. NMBS, De Lijn, MIVB, TEC, TotalEnergies, Circle K, Shell).
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Vehicle Administration
Lease car management in FMB
Give your employees the option to choose an electric company car with their budget and manage this within your Fleet environment.
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Budget Management
Load the budgeted cost of your employees’ company car in pillar 1. Optionally correct with actual cost after settlement with leasing company.
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EV charging card integration
Our connection with your employee’s charging card pulls in actual charging costs monthly and settles them with their budget.
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Leasing provider connection
Automatically connect with your leasing provider or lease car application, to upload all car contracts and related costs automatically into pillar 1.
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Support
FAQ
Find answers to frequently asked questions in our comprehensive FAQ.
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AI Chatbot
AI-powered chatbot that handles all questions from employees and HR — instant answers, 24/7.
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Chat & email with a real human
Personal approach — chat and email support with a real team member during office hours.
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Dedicated account manager
A dedicated account manager for personalised support and strategic guidance.
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Budgets / Policies
Federal Mobility Budget
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Management professional expenses outside budget
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Management commuting policies / budgets
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Management EV-charging policies / budgets
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Mobility budget from cafetariaplan
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User access gives employees everything they need: the full Vaigo app, all payment options across mobility services, and dedicated support throughout their FMB journey.
Access
€4/user
Paid yearly
★ Most Popular
Comfort
€6/user
Paid yearly
Budget Management
Federal Mobility Budget
Employees with access to the Federal Mobility Budget use our Access and Comfort licences.
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Budget neutral
User access costs are deducted from the employee mobility budget — cost-neutral for the employer.
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Mobility Management
Mobile app
Track budget, upload expenses, activate payment card and buy tickets – all in one app.
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Web platform
All insights in one place: manage users, track budgets and analyse expenses.
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Access to HR-selected mobility services
As an employee, access all mobility services made available by your organisation.
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Bicycle allowance registration
Say goodbye to Excel and separate systems. Automatic registration and payout.
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Work-from-home registration
Register work-from-home sessions to stay compliant with reimbursement of housing costs.
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Payment Options
Auto expense reimbursement
After uploading payment proof, employee is automatically reimbursed via next salary.
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Vaigo payment card
No more advancing expenses and scanning receipts. Direct payment from FMB budget.
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In-app ticketing
Buy NMBS tickets directly in the app. Amount deducted from FMB.
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Monitoring & Reporting
Real-time budget overview
Track your budget in real-time and view expense summaries per salary code.
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Transaction export
Employees can easily export an overview of their transactions.
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Support
FAQ
Find answers to frequently asked questions in our comprehensive FAQ.
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AI Chatbot
AI-powered chatbot that handles all questions from employees and HR — instant answers, 24/7.
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Chat & email with a real human
Personal approach — chat and email support with a real team member during office hours.
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Smarter mobility starts here
Spend less time on admin, gain full control over costs, and offer your employees flexibility, all in one simple platform.